Administrative Assistant II
4.
2 Ames, IA Ames, IA Full-time Full-time Estimated:
$41.
1K - $52K a year Estimated:
$41.
1K - $52K a year 6 days ago 6 days ago 6 days ago Position Title:
Administrative Assistant II Job Group:
Professional & Scientific Required Minimum
Qualifications:
High school diploma or equivalent and 3 years of related experience Preferred
Qualifications:
Demonstrated commitment to creating a welcoming environment and contributing to a collaborative working and learning environment.
Experience working in a higher education setting.
Experience supporting hiring processes and training opportunities for employees.
Experience with basic project management and software applications.
Excellent computer knowledge (Microsoft Office), virtual meeting platforms, and proficiency with learning new software and systems.
Job Description:
Summary The Iowa State University Library is seeking applicants for an Administrative Specialist II position.
This position provides executive-level administrative support to the Dean of the Library and Library administrators.
The Library values creating a welcoming and inclusive environment to the Administrative Suite and Library, which will be a key component of this position.
Responsibilities will include greeting visitors and managing the office.
This role will exercise independent judgement and initiative, have the ability to use discretion, and work under tight deadlines while maintaining professionalism and accuracy.
This position requires a high degree of organizational and time management skills, project management, written and oral communications skill as well as effective problem-solving abilities for complex issues and information.
Responsibilities include working with supervisors to identify staff training needs and develop modules appropriate to job responsibilities throughout the library, develop best practices in hiring library staff and support hiring managers through the process, and develop and maintain onboarding and offboarding practices.
Oversee routine personnel functions and encourage best practices in annual reviews, position descriptions, and support staff events and team and project management.
Establishing open and supportive communications and relationships with supervisors and staff is essential.
Excellent computer knowledge, virtual meeting platforms, and proficiency with learning new software and systems are essential for this position.
Position Description & Responsibilities Administrative Assistance (45% of Time) Maintain Library-specific staff and student employee handbooks, policies, and resources.
Maintain and continuously improve library orientation, onboarding, and offboarding.
Develop and maintain a system to track the completion of training, onboarding, and offboarding by Library staff.
Maintain best practices to track the completion and documentation for annual staff evaluations, file maintenance for position descriptions and responsibilities, and share UHR tools with supervisors.
Track and share University HR announcements, changes, and activities that are relevant to library staff.
Work with supervisors and staff to identify training needs and develop and maintain a system to track the completion of required training.
Assess training opportunities.
Provide team and project management support as applicable.
Performs a variety of administrative support activities.
Prepares minutes, notices, agendas, and correspondence.
Conducts moderately complex research, gathers data, and prepares reports.
Arrange calls and schedule meetings.
Support Staff Hiring Process (25% of Time) Maintain the Library-specific staff hiring process and checklist and identify and implement best practices.
Support hiring manager's administrative needs throughout the recruitment process as applicable.
When position search processes aren't utilizing full-cycle recruitment through UHR collaborate with the hiring manager to identify and utilize industry-specific job postings and associations to advertise position openings.
Assist in arranging travel, and interview schedules and scheduling meetings and meeting rooms.
Manage mandatory document retention for the hiring process.
Serve as backup to the Student JM Support position.
Staff Recognition & Retention Programming (25% of Time) Serve as the sponsor for the Staff Awards and Recognition committee and provide guidance.
Assist with events and activities celebrating library staff, including student employees and custodians.
Serve as the point of contact for the Library Staff Association and provide support.
Support and provide guidance for the mentoring program committee.
Provide logistical support for internal programming and events.
Other Duties as Assigned (5% of Time) Level Guidelines Career-level position demonstrating proficiency and knowledge of related competencies Works under direct to general supervision and may receive guidance on more complex assignments Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature Applies thorough knowledge to respond to inquiries and requests Able to resolve most problems and issues and respond to requests without escalation Provides guidance to students May provide supervision to one to two other staff or lead a small work team Appointment Type:
Regular Number of Months Employed Per Year:
12 Month Work Period Time Type:
Full time Pay Grade:
PS806 Application Instructions:
To apply for this position, please click on Apply and complete the Employment Application.
Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.
edu or call 515-294-4800 or Toll Free:
1-877-477-7485.
Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value.
Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
o Retirement benefits including defined benefit and defined contribution plans o Generous vacation, holiday and sick time and leave plans o Onsite childcare (Ames, Iowa) o Life insurance and long-term disability o Flexible Spending Accounts o Various voluntary benefits and discounts o Employee Assistance Program o Wellbeing program o This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.
Original Posting Date:
November 6, 2023 Posting Close Date:
November 19, 2023 Job Requisition Number:
R13384 .
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Ames, IA Ames, IA Full-time Full-time Estimated:
$41.
1K - $52K a year Estimated:
$41.
1K - $52K a year 6 days ago 6 days ago 6 days ago Position Title:
Administrative Assistant II Job Group:
Professional & Scientific Required Minimum
Qualifications:
High school diploma or equivalent and 3 years of related experience Preferred
Qualifications:
Demonstrated commitment to creating a welcoming environment and contributing to a collaborative working and learning environment.
Experience working in a higher education setting.
Experience supporting hiring processes and training opportunities for employees.
Experience with basic project management and software applications.
Excellent computer knowledge (Microsoft Office), virtual meeting platforms, and proficiency with learning new software and systems.
Job Description:
Summary The Iowa State University Library is seeking applicants for an Administrative Specialist II position.
This position provides executive-level administrative support to the Dean of the Library and Library administrators.
The Library values creating a welcoming and inclusive environment to the Administrative Suite and Library, which will be a key component of this position.
Responsibilities will include greeting visitors and managing the office.
This role will exercise independent judgement and initiative, have the ability to use discretion, and work under tight deadlines while maintaining professionalism and accuracy.
This position requires a high degree of organizational and time management skills, project management, written and oral communications skill as well as effective problem-solving abilities for complex issues and information.
Responsibilities include working with supervisors to identify staff training needs and develop modules appropriate to job responsibilities throughout the library, develop best practices in hiring library staff and support hiring managers through the process, and develop and maintain onboarding and offboarding practices.
Oversee routine personnel functions and encourage best practices in annual reviews, position descriptions, and support staff events and team and project management.
Establishing open and supportive communications and relationships with supervisors and staff is essential.
Excellent computer knowledge, virtual meeting platforms, and proficiency with learning new software and systems are essential for this position.
Position Description & Responsibilities Administrative Assistance (45% of Time) Maintain Library-specific staff and student employee handbooks, policies, and resources.
Maintain and continuously improve library orientation, onboarding, and offboarding.
Develop and maintain a system to track the completion of training, onboarding, and offboarding by Library staff.
Maintain best practices to track the completion and documentation for annual staff evaluations, file maintenance for position descriptions and responsibilities, and share UHR tools with supervisors.
Track and share University HR announcements, changes, and activities that are relevant to library staff.
Work with supervisors and staff to identify training needs and develop and maintain a system to track the completion of required training.
Assess training opportunities.
Provide team and project management support as applicable.
Performs a variety of administrative support activities.
Prepares minutes, notices, agendas, and correspondence.
Conducts moderately complex research, gathers data, and prepares reports.
Arrange calls and schedule meetings.
Support Staff Hiring Process (25% of Time) Maintain the Library-specific staff hiring process and checklist and identify and implement best practices.
Support hiring manager's administrative needs throughout the recruitment process as applicable.
When position search processes aren't utilizing full-cycle recruitment through UHR collaborate with the hiring manager to identify and utilize industry-specific job postings and associations to advertise position openings.
Assist in arranging travel, and interview schedules and scheduling meetings and meeting rooms.
Manage mandatory document retention for the hiring process.
Serve as backup to the Student JM Support position.
Staff Recognition & Retention Programming (25% of Time) Serve as the sponsor for the Staff Awards and Recognition committee and provide guidance.
Assist with events and activities celebrating library staff, including student employees and custodians.
Serve as the point of contact for the Library Staff Association and provide support.
Support and provide guidance for the mentoring program committee.
Provide logistical support for internal programming and events.
Other Duties as Assigned (5% of Time) Level Guidelines Career-level position demonstrating proficiency and knowledge of related competencies Works under direct to general supervision and may receive guidance on more complex assignments Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature Applies thorough knowledge to respond to inquiries and requests Able to resolve most problems and issues and respond to requests without escalation Provides guidance to students May provide supervision to one to two other staff or lead a small work team Appointment Type:
Regular Number of Months Employed Per Year:
12 Month Work Period Time Type:
Full time Pay Grade:
PS806 Application Instructions:
To apply for this position, please click on Apply and complete the Employment Application.
Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.
edu or call 515-294-4800 or Toll Free:
1-877-477-7485.
Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value.
Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
o Retirement benefits including defined benefit and defined contribution plans o Generous vacation, holiday and sick time and leave plans o Onsite childcare (Ames, Iowa) o Life insurance and long-term disability o Flexible Spending Accounts o Various voluntary benefits and discounts o Employee Assistance Program o Wellbeing program o This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.
Original Posting Date:
November 6, 2023 Posting Close Date:
November 19, 2023 Job Requisition Number:
R13384 .
Estimated Salary: $20 to $28 per hour based on qualifications.
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